Call for a part-time conference coordinator
The RUTA Association is looking for a part-time Conference Coordinator. This is a 9-month-long position that starts from January 20th, with a probation period of 1 month, and the possibility of continuing employment.
The RUTA Association promotes and supports Central, South, Eastern European, Baltic, Caucasus, Central and Northern Asia studies. The founding of the RUTA Association aims to transform the regions’ positions from objects of study to active and visible epistemic agents. RUTA centers and builds on the knowledge, scholarly traditions, and expertise of scholars, artists and social justice advocates in the regions. It grows from epistemic communities and solidarity networks formed in response to Russia’s full-scale invasion of Ukraine in 2022. The inaugural RUTA Association Annual Conference will be held in the Carpathian Mountains, Ukraine, on June 26th – 29th, 2025.
Job Description
- communication with the conference working group, planning, organization, and on-the-day management of RUTA’s annual conference;
- coordination and planning of the Association’s meetings and meeting protocols;
- event’s logistics: on-the-day management, follow-up, and budgeting;
- coordination of logistical and budgeting issues with the conference venue;
- planning the logistics of getting to the conference venue for participants;
- communication with conference participants and speakers, answering emails;
- management of conference registration process;
- preparing the program together with the conference committee;
- narrative reporting and debriefing.
Requirements:
- understanding the logistics of events and programs
- work experience in social and cultural projects and in organizing events would be an asset
- skills to maintain project documentation
- teamwork skills
- English language fluency (Upper Intermediate)
The applicant must be based in Ukraine, preferably in the Western region. The remuneration is 600 Euros per month for an appointment for 30 hours per week on average (0.75 position).
Please apply by emailing association@ruta-association.org with your CV and Letter of Application, stating relevant experience and motivation. Applications will be reviewed on a rolling basis until January 10th, 2025.